switching_email_list_server_for_lctg
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| switching_email_list_server_for_lctg [2020.01.12 19:14] – Steve Isenberg | switching_email_list_server_for_lctg [2021.12.22 13:51] (current) – external edit 127.0.0.1 | ||
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| * Yahoo Groups maintained history of email messages | * Yahoo Groups maintained history of email messages | ||
| * Yahoo Groups held posted presentation files | * Yahoo Groups held posted presentation files | ||
| + | * We had thought about switching away, always too much trouble, no real reason to switch | ||
| + | * Steve set up a Wiki page containing presentation videos and materials | ||
| + | * Everything was working OK and we could worry about other things (what' | ||
| ===So why did we need to change away from Yahoo Groups?=== | ===So why did we need to change away from Yahoo Groups?=== | ||
| + | * Yahoo pushed the point! | ||
| * They announced they'd stop providing many services late last year (2019) | * They announced they'd stop providing many services late last year (2019) | ||
| - | * No longer would email list be publicly viewable | + | * They' |
| - | * No longer would they store email messages sent to the group | + | * They' |
| - | * No longer would they retain presentation files | + | * They' |
| - | * In fact, as of now, they have deleted | + | * As of the end of 2019, they have deleted |
| ===What Could We Do?=== | ===What Could We Do?=== | ||
| + | When we learned this what YahooGroups was planning... | ||
| * We formed committee to discuss alternatives | * We formed committee to discuss alternatives | ||
| * Groups.io and Steve' | * Groups.io and Steve' | ||
| * We perceived costs associated with switching to Groups.io | * We perceived costs associated with switching to Groups.io | ||
| - | * No costs other than sweat for switching to Steve' | + | * We noted No costs other than sweat for switching to Steve' |
| - | * Committee decided to give Steve' | + | * Steve was willing to put in the sweat to effect the switch |
| + | * Committee decided to give Steve' | ||
| + | * Committee agreed | ||
| ====How was the transfer effected? | ====How was the transfer effected? | ||
| + | Protect the past and set up for the future | ||
| ===First...Just-In-Case actions=== | ===First...Just-In-Case actions=== | ||
| - | * Steve grabbed a list of Yahoo Group emails and names | + | * Steve grabbed a list of YahooGroup |
| - | * CharlyS grabbed the presentation files | + | * CharlyS grabbed the presentation files from YahooGroup |
| - | * Steve grabbed the entire | + | * Steve grabbed the entire |
| + | And we have a bunch of files. | ||
| - | ===Setting | + | ===Set Up the Replacement Mail List=== |
| + | We had a list of all members on the YahooGroups list. | ||
| * Created a domain LCTG.toku.us | * Created a domain LCTG.toku.us | ||
| * actually it's a Subdomain of toku.us | * actually it's a Subdomain of toku.us | ||
| - | * Note that '' | + | * Note that '' |
| * Created an email list, LCTG@lists.toku.us | * Created an email list, LCTG@lists.toku.us | ||
| * Configured the email list settings | * Configured the email list settings | ||
| - | * Converted the email addresses CSV file to a list consisting of '' | + | * Converted the email addresses CSV file from YahooGroups |
| - | * Did a bulk add of all emails using this converted file | + | * Banned members - some were banned on YahooGroup, and were set as banned on Mailman |
| - | At this point, the email list was operational.\\ | + | * Digest - some members had daily digests of messages on YahooGroup, set this for them on Mailman |
| - | After it was deployed (used), Steve made tweaks to the configuration to handle issues and improve it | + | * Did a bulk add of all emails |
| - | * Removed bounce processing | + | At this point, the email list was operational. |
| - | * Changed email header line to [Lex Computer & Tech Group/ | + | |
| - | * Moderators are Steve, CharlyS, and JohnR | + | |
| - | * For non-list-members, | + | |
| - | * Process/ | + | |
| - | ===Preserving | + | ===Tweak it=== |
| + | After it was deployed (put into operation), Steve made tweaks (fixes, improvements) to the configuration, | ||
| + | * Remove/ | ||
| + | * Changed email header line to [Lex Computer & Tech Group/LCTG] (from [LCTG]) | ||
| + | * Set moderators as Steve, CharlyS, and JohnR. | ||
| + | * Moderate (approve or deny) posts by non-list-members (e.g. spam) | ||
| + | * Process and approve (or not) requests to join the email list (also prevents improper use) | ||
| + | * This is a low-overhead job (maybe 1 join request/ | ||
| + | * Anyone else want to be a Moderator? | ||
| + | |||
| + | ===Posted | ||
| + | We had a directory with zillions (figuratively) of files from presentations, | ||
| + | * Wanted ease of use to see what's there and access stuff you want | ||
| + | * Decided to put these files in the Wiki | ||
| + | * decided against FTP server | ||
| + | * decided against using cloud storage e.g., Google, Dropbox | ||
| * Uploaded presentation files from 2007 to 2018 to the Wiki | * Uploaded presentation files from 2007 to 2018 to the Wiki | ||
| - | * Created a Wiki page, showing | + | * Created a Wiki page that... |
| - | * Linked to this page of older presentation files to the LCTG main page on the Wiki | + | * shows all of the files by year |
| - | * Note that recent presentation files are on the Wiki | + | * links to each so you can view or download them by clicking |
| + | * Linked to this page to the LCTG main page on the Wiki | ||
| + | * //Note that recent presentation files are on the Wiki and not on this “older files” page// | ||
| - | ===What | + | ===What |
| - | * The messages are in a large (100MB) | + | * We have a large file holding old email list messages |
| - | * They are in raw format | + | * Messages |
| - | * They need processing before | + | * Message file needs processing before |
| - | * See an extract below | + | * (See an extract below) |
| - | * For now, we are not doing anything with these | + | * We are not doing anything with these for now |
| - | * If you would like to help process the messages | + | * If you would like a copy of this message archive, let me know |
| + | * If you would like to help process the messages | ||
| * But is it worthwhile? | * But is it worthwhile? | ||
| - | * | + | |
| - | ===LCTG Information Page -- the Wiki http:// | + | ===LCTG Information Page -- the Wiki [[http:// |
| * Nearly 2 years ago, Steve created a Wiki page holding information: | * Nearly 2 years ago, Steve created a Wiki page holding information: | ||
| * About the computer group (LCTG) | * About the computer group (LCTG) | ||
| - | * Upcoming | + | * About upcoming |
| - | * Past meetings with link to video recording and presentation slides and other materials | + | * About past meetings with link to video recording and presentation slides and other materials |
| * Over time he has enhanced this Wiki: | * Over time he has enhanced this Wiki: | ||
| * Adding info on how to join the group | * Adding info on how to join the group | ||
| - | * How to see past email messages | + | * How to see past email messages |
| * How to access past presentations | * How to access past presentations | ||
| =====Using the New Technology===== | =====Using the New Technology===== | ||
| - | + | Using the current (new) system; you'll find the links here at the bottom of every email you get from the list. | |
| - | Using the current (new) system | + | ===Email list=== |
| - | | + | * Send to the list -- send email (from a subscribed email address) to '' |
| - | * Send to the list -- send email (from a subscribed email address) to LCTG@toku.us or LCTG@lists.toku.us | + | |
| - | * Reply to messages -- go to sender of message only | + | |
| - | * Reply to message going to everyone -- Reply All | + | * Reply to message going to everyone -- Reply All |
| - | * View message archives -- [[http:// | + | * View message archives -- go to [[http:// |
| - | * Sign up for the email list -- send email to LCTG-subscribe@toku.us | + | * Sign up for the email list -- send email to '' |
| - | * Get off the email list -- send email to LCTG-unsubscribe@toku.us from the email account you want to unsubscribe | + | * your full name |
| - | * Change your subscription | + | * town where you live |
| - | * see link to your list options, at bottom of emails sent to you | + | * brief intro and why you're interested in the group, and |
| - | * For example: http:// | + | * topics you might present to the group |
| - | * On this, your membership page, you can | + | * Get off the email list -- send email to '' |
| - | * get your list password | + | * Change your subscription |
| - | * change your list password | + | * see the link to see/ |
| - | * change your email address | + | * For example: http:// |
| - | * turn on/off batch (digest) mode | + | * On this, your membership |
| - | * turn on/off message delivery | + | * get your list password |
| - | * get an acknowledgement | + | * change your list password |
| - | | + | * change your email address |
| + | * turn on/off batch (digest) mode | ||
| + | * turn on/off message delivery | ||
| + | * get an acknowledgement | ||
| + | ===Presentation files=== | ||
| + | * [[https:// | ||
| ====Behind The Curtains==== | ====Behind The Curtains==== | ||
| - | + | //Some more technical information for those with inquiring minds// | |
| - | ===The email list CSV format (names changed but format retained)=== | + | ===The email list CSV format (example) received from YahooGroups=== |
| < | < | ||
| ” | ” | ||
| johndoe, | johndoe, | ||
| Albert Einstein, | Albert Einstein, | ||
| + | Dinald Trimp, | ||
| </ | </ | ||
| What it was changed to for entry to the new system | What it was changed to for entry to the new system | ||
| Line 102: | Line 132: | ||
| johndoe < | johndoe < | ||
| Albert Einstein < | Albert Einstein < | ||
| + | Dinald Trimp < | ||
| </ | </ | ||
| + | After the email addresses were read into Mailman, Steve manually changed subscriptions for those banned and those getting a daily digest. | ||
| ===Wiki page extract=== | ===Wiki page extract=== | ||
| + | Here's what part of the LCTG Wiki page looks like (the table holding past and upcoming meetings) | ||
| < | < | ||
| ^ Date^ Topic^ | ^ Date^ Topic^ | ||
| Line 112: | Line 144: | ||
| ===How Mailman is Administered? | ===How Mailman is Administered? | ||
| + | The list administrator can make changes to the way the list operates and membership data. The user interface provides many pages grouped by function: | ||
| * General Options | * General Options | ||
| - | * Group name, administrators, descriptions | + | * See/ |
| * Membership management | * Membership management | ||
| - | * List management (unsubscribe, | + | * List management (manually |
| - | * Subscribing, Removing, | + | * Subscribing and removing members |
| - | * Archiving options (they are archived, available only to members, new volume | + | * Archiving options (our messages |
| ====Opening PDFs==== | ====Opening PDFs==== | ||
switching_email_list_server_for_lctg.1578874463.txt.gz · Last modified: (external edit)